Eaglewood Homeowners’ Association,
Inc.
Executive Board Meeting
December 6, 2010 - Monday
Eaglewood Work Center
President Mark McAllister called the
meeting to order at 6:00 p.m.
Board members present: President Mark McAllister, Vice
President of Design Steve Hackley and Vice President of Judicial Jay Dulany
Operations Manager: Doug Maxfield
Administrative Assistant: Charie McCurtain
Minutes:
- The minutes from the September
13, 2010 Annual meeting have not been finalized due to computer failure.
- The minutes for the October 4,
2010 Executive Board meeting were approved as presented. The minutes were
not approved at the November 2010 Board meeting because there was not a
quorum at that meeting.
- The meeting summary for the
November 8, 2010 Executive/Open Board meeting were not signed because the
two Board members that were in attendance were not at this meeting.
Charie will send the meeting summary via e-mail to Lloyd Pool and Susan
Spyker for their review.
REPORTS OF OFFICERS:
President – Mark asked if there was any
business conducted via e-mail since the last Board of Directors’ meeting.
Charie stated Doug had sent out an e-mail regarding purchasing lawn mowers but
he only received one affirmative. Jay made the motion: “Authorize Doug to
purchase two John Deere lawn mowers as he outlined in the e-mail dated November
10, 2010.” (Attachment 1-6) Steve seconded it. The motion
passed unanimously.
Vice President of Design – Steve Hackley reported:
- Jennifer Lewis, PMSI, will be
attending the December 27, 2010 Design Committee (DC) meeting to explain
the inspection and notification process PMSI uses to enforce other
homeowners associations’ PC&R’s. Steve invited her to attend to
provide information to the DC as the Committee reviews their own protocol
for inspections and notifications.
- The Design Committee decided all
tarps visible from the common area are unsightly and are prohibited,
regardless of color, location or purpose. This will be announced in the
December newsletter.
- As stated at the November Board
meeting: The overnight on-street parking inspection is a difficult one
for DC members to conduct due to the late hours and the length of time it
takes to inspect the entire subdivision. As a trial, Charie has divided
the subdivision into 9 areas and each DC member will be responsible to
patrol their assigned area at least twice a month for overnight on-street
parking. (Attachment B)
Vice President of Judicial – Jay stated no report. Charie
received an Appeal of a Trashy Yard Special Assessment from Dennis and Linda
Willeck at 9814 Gravina Circle. She gave Jay the letter and copies of all of
the DC notices sent, as well, as past Judicial Council names as possibilities
to serve on the Council. Jay will contact Charie for additional support as
needed.
Treasurer – In Lloyd Pool’s, absence, Doug
presented:
- The “Cash & Investment Status
as of December 6, 2010” (Attachment C).
Secretary – In Sue Spyker’s absence, Charie
reported that Sue will be out of town until December 20 and asked what Board
member can sign Resale Certificates in Sue’s absence. Mark volunteered. PSMI
will e-mail the Resale to the Eaglewood Office, Mark will sign, and then it
will be scanned and e-mailed back to PMSI.
Eaglewood Homeowners’ Association,
Inc.
Executive Board Meeting – December 6,
2010
Eaglewood Work Center – Page 2
Operations Manager – Doug reported:
- He met with an Anchorage School
District Transportation Security Officer to review bus stops. The ASD
will consolidate a couple bus stops and Doug was made aware of a couple
bus stops that he will begin to snow blow.
- Snow removal started November 2.
There was an ice storm on November 22-24. A blizzard was forecasted for
December 3 but only 5” of snow fell.
- He has repaired broken
mailboxes. He has put up one temporary mailbox stand. The man who
knocked it down called the Work Center and was billed for the repair.
- He has snow blown the trails 5-6
times. The snow blower has needed cable and drive chain repair.
- There have been 4 LED light
failures, which are under warranty. Signco is working with the
manufacturer to get a better product. (These lights are supposed to last
50,000 hours but they only have approximately six months of usage on them,
from June until now.)
- Does the Board have any
suggestions for the December 2010 newsletter? Charie reminded Doug of the
new DC decision about no tarps are allowed to be visible from the common
area. Steve requested a reminder about no garbage cans visible from the
common area as well.
Administrative Assistant – Charie
reported:
- The signing of Resale
Certificates in Sue’s absence was addressed earlier in the meeting.
- Papa John’s had failed to notify Charie
prior to Neighborhood Appreciation Nights and the placement of signs and
the frequency had increased to more than two times/month. She called Papa
John’s contact person, expressed her concerns, and reiterated the
conditions verbally as well as in writing via e-mail. (Attachment D)
- Lloyd corrected the September 8,
2010 Investment Letter. Jay and Sue’s signatures are needed. Jay signed
the letter. Charie will obtain Sue’s signature when Sue returns from
vacation.
- The homeowner’s Appeal to the
Special Assessment was addressed earlier in the meeting.
- She briefly showed the Board the
Design Committee “Learning Opportunities” notebook, specifically; the
example that depicts the homeowner’s property line does not extend all the
way to the edge of the street pavement, which is the common belief.
REPORTS of COMMITTEES
Long Range Plan Committee – Doug was asked by the Board at the last meeting to get with
John Peet, LRPC Chair, to figure out the 2011 LRPC Expenditures from Reserves.
Traffic Safety Committee – Mark stated the Traffic Safety
Committee is meeting December 9 at Wayne Rush’s house. The Committee will
present final report and recommendations to the Board.
UNFINISHED BUSINESS
- Doug presented the Budget
(Attachment E 1-2). There was discussion regarding the missing
“Expenditures from Reserves” pending LRPC Data. It was decided this line
does not impact the Operating Budget. Jay made the MOTION: “Move to
approve the 2011 Budget.” Steve seconded it. The motion passed
unanimously.
NEW BUSINESS
- A homeowner volunteered to groom
the trails. Doug and Charie explained the history of volunteers grooming
the trails in the past. The Board directed Doug to meet with the
homeowner and to e-mail the Hold Harmless contract that was used in the
past to the Board for their review.
There being no further discussion, the
meeting was adjourned at 7:00 pm.
Respectfully Submitted,
Jay Dulany, Vice President of Judicial
for Susan Spyker, Secretary
Approved
Signature/Date